This Privacy Policy outlines how Smile Formations ("we," "us," or "our") collects, uses, and protects personal information in relation to our company formation services in the United Arab Emirates (UAE). We are committed to protecting the privacy and confidentiality of the personal information we handle and ensuring compliance with applicable data protection laws and regulations. This policy applies to individuals who engage with Smile Formation services and visitors to our website.
We collect personal information from individuals who engage with Smile Formation services. This may include, but is not limited to, the following types of information:
1. Contact Information: Name, address, email address, telephone number, and other similar contact details.
2. Identification Information: Passport or identification card details, residency information, and other identification-related data.
3. Financial Information: Bank account details, credit card information, and other payment-related information.
4. Company Details: Information regarding the proposed company structure, shareholding, and other relevant information necessary for the formation of a company.
5. Correspondence: Records of communications and correspondence with individuals, including email, telephone, and written communication.
We use the collected personal information for the following purposes:
1. Company Formation Services: To facilitate the formation of companies in the UAE, including processing relevant documentation and liaising with relevant authorities.
2. Communication: To communicate with individuals regarding their company formation requests, inquiries, and any updates related to our services.
3. Compliance with Legal Obligations: To fulfill our legal and regulatory obligations in the UAE, such as Anti-Money Laundering (AML) and Know Your Customer (KYC) requirements.
4. Improving Our Services: To enhance and improve our company formation services, we may analyse aggregated data to identify trends and preferences.
5. Marketing and Promotional Activities: With consent, we may use personal information to provide information about our services, offers, promotions, or events that may be of interest to individuals. Individuals have the right to opt-out of receiving such communications at any time.
We take appropriate technical and organizational measures to safeguard personal information against unauthorized access, loss, destruction, or alteration. We restrict access to personal information to authorized personnel who require it for legitimate business purposes.
Personal information will be retained only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable laws and regulations.
We may share personal information with third parties in the following circumstances:
1. Service Providers: We may engage trusted third-party service providers to assist us in delivering our company formation services. These service providers are contractually bound to handle personal information in accordance with this Privacy Policy and applicable data protection laws.
2. Legal Obligations: We may disclose personal information if required to comply with legal obligations, such as responding to lawful requests, court orders, or legal processes.
3. Business Transfers: In the event of a merger, acquisition, or sale of our business assets, personal information may be transferred as part of the transaction. We will ensure that any such transfers comply with applicable data protection laws.
Individuals have certain rights regarding their personal information under applicable data protection laws. These rights may include the right to access, rectify, or erase personal information, object to processing, or restrict processing in certain circumstances. Individuals may also have the right to data portability and the right to lodge complaints with the relevant data protection authorities.
To exercise these rights or for any inquiries regarding the processing of personal information, individuals may contact us using the information provided at the end of this Privacy Policy.
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. We encourage individuals to review this policy periodically for any updates. The revised policy will be effective immediately upon posting on our website.
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of personal information, please feel free to contact us at:
Smile Formations Exchange Tower Business Bay Dubai UAE
Privacy Policy is provided in English for convenience and may be translated into other languages. In the event of any discrepancies or conflicts between the English version and translated versions, the English version shall prevail.
Effective Date: 10th July 2023